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Accounts Payable Processor I - Part Time (20hrs. /wk.)

Department: Accounts Payable
Location: Colorado Springs, CO

Represent Financial Services’ commitment to serve others with integrity and compassion, execute with excellence, and create solutions through collaborative efforts within the department and across departmental lines. This detail-oriented individual assists in the processing of accounts payable for Young Life staff.

 

Essential Duties:

  • Process Invoice Requests in the automated payment system (Concur) to include the following tasks:
  • Review requests for appropriate spending within Young Life policies.
  • Verify information on Invoice Requests.
  • Make sure that items are substantiated with proper and complete documentation.
  • Communicate with field staff or vendor if any information is missing in order to process the request.
  • Process Expense Reports in the automated payment system (Concur) to include the following tasks:
  • Review Expense Report transactions for appropriate spending within Young Life policies.
  • Verify information on the Expense Report.
  • Make sure that items are substantiated with proper and complete documentation.
  • Follow up with staff and volunteers on questionable transactions.
  • Individual must have excellent phone skills and correspondence skills for training opportunities that may be needed with our staff/volunteers using the Concur expense management system.
  • Individual must be self-motivated to process the items in his/her queue(s) in an accurate and timely fashion.
  • Assist in maintaining a record of Young Life leases, through the tracking spreadsheet and scanning system.
  • Assist in tracking and recording IRS 1099 form payments including contracted services, prizes, prize money, etc.
  • Assist in tracking gifts to staff payments and notifying the AP Manager for tracking.
  • Perform other duties as assigned.

 

Working Conditions:

  • Office environment.
  • A.m. hours — five days/week.

 

Education:

  • Minimum of a high school education.
  • Business courses or experience preferred.
  • Some college preferred.

 

Experience Required For The Job:

  • Proven ability in basic accounts payable skills.
  • Must have excellent customer service skills, including written, verbal, organizational, phone and multi-tasking.
  • Must be self-motivated and detail oriented.
  • Can work well with frequent interruptions.
  • Can easily maneuver in different on-line systems with accuracy and speed.
  • Purchase Card experience, Concur experience, and Lawson a plus. 
  • Mid-Level computer knowledge of Microsoft Word, Excel, and Outlook with strong skills in Excel preferred.
  • Must be a team player.
  • Must have data entry skills.

 

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job.  It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.

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